Converting Proposals to Plans

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The SalesPitch Conversion Tool makes it simple to transfer data entered in SalesPitch.  The wizard will create a new Client and Plan and link Contacts and other data to the plan automatically, removing the need to manually create the information in PensionPro.

 

Add-On Availability: SalesPitch

 

Article Contents

 

 

 

Using the SalesPitch Conversion Tool

 

Requires Security Rights: Access SalesPitch, Access SalesPitch Conversion Tool

 

The conversion tool can transfer the following information:

 

  • Company
  • Client
  • Plan
  • Employer data
  • Services Proposed
  • Investment
  • Contacts
  • Fee Schedules
  • Plan Cycle
  • Provision the plan in ftwilliam.com for users of their software

 

Through the conversion process, users will be given the opportunity to search Department of Labor 5500 filing data, if any exists, to verify the accuracy of data. They can then make a choice of which data to convert to PensionPro. The new Plan can also be created in ftwilliam.com if that integration is in use.

 

 

Update the SalesPitch Proposal

 

The SalesPitch Conversion Tool is only available for accepted Proposals. To get started:

 

  1. Open the Proposal in a new tab.
  2. Click the Edit icon on the General Information screen. The corresponding window will display.
  3. Update the Status to Won.
  4. Click Save.

 

Once this is done, the More menu will appear at the top-right of the grid, next to the Edit icon. To start the conversion, select Convert this Proposal to a new Plan from this menu; the SalesPitch Conversion Tool opens to Step 1.

 

 

Conversion Options

 

In Step 1: Options, the Conversion Tool will ask for the basic information that PensionPro will give the new records (such as the Client and Plan). This information can come from the Proposal itself; data can also be retrieved from the DOL so it doesn't have to be entered manually.

 

The grid on this step displays field names on the left and answer fields on the right; these answer fields will be used to populate the new records. In the center, PensionPro lists information that already exists as part of the Proposal.

 

To add the DOL as a data source (optional):

 

  1. Click the Search DOL Data icon at the top-right of the grid. The corresponding window displays.
  2. Enter the company's EIN and IRS Plan Number.
  3. Click Search. If data is found in the DOL database, it will be displayed in the center of the grid as a separate data source.

 

Complete the Answers on the right to create the new record data.

 

  • If the data already exists in the Proposal (or the DOL, if applicable), select the arrow on the right side of the column to populate the answer with that information.
  • To populate all existing Proposal data (or DOL data, if applicable), select the double arrow in the column header.
  • Populating information from existing records is optional. All fields can be completed manually if desired.
  • If data was retrieved from the DOL, PensionPro can also create a Plan Cycle record for the new Plan using DOL data. Use the dropdown to select the year to retrieve.
  • If using the ftwilliam.com integration, PensionPro can also create the new plan record in FTW and link it to the corresponding Plan in PensionPro. To do so, select the appropriate checkbox. This requires an Employer EIN to be entered.

 

When ready, select Next to move to the next step.

 

 

Additional Items to Convert

 

Steps 2 through 5 of the Conversion Tool assist in transferring the following items to the new Plan:

 

  • Contacts
  • Services Proposed
  • Investments
  • Fee Schedules

 

On each step, select the desired items to keep, then select Next to continue.

 

Proposal Contacts can be reassigned to any Plan Contact Role during this stage. The list of Contact Role names used for Proposals may not be the same as those used for Plans; ensure any changes are made as necessary. If the Contact Role doesn't exist for a Plan, it will be added as a List Value.

 

When Investment Items are converted, only the Investment Provider, Direction, and Investment Model are converted to the Plan.

 

 

Review and Convert

 

Step 6: Review shows a summary the information that has been selected in the previous steps. Verify this information is accurate, then select Execute to begin the conversion.

 

Once Step 7: Finish is reached, the conversion has been made, and the new Client and Plan records have been created. Use the links provided to open these records.