The SalesPitch Conversion Tool makes it simple to transfer Proposal data entered in SalesPitch into a new Plan. The wizard will create new Client and Plan records and link Contacts and other data to the Plan automatically, removing the need to manually add this information a second time.
Add-On Availability: SalesPitch
Article Contents
Using the SalesPitch Conversion Tool
Requires Security Rights: Access SalesPitch, Access SalesPitch Conversion Tool
The Conversion Tool can transfer the following information:
- Company
- Client
- Plan
- Employer data
- Services Proposed
- Investment
- Contacts
- Fee Schedules
- Plan Cycle
Through the conversion process, users will be given the opportunity to search Department of Labor 5500 filing data, if any exists, to verify the accuracy of data. They can then choose which data to convert to PensionPro. The new Plan can also be created in ftwilliam.com if an integration is active.
Update the SalesPitch Proposal
The SalesPitch Conversion Tool is only available for accepted Proposals. To prepare the Proposal:
- Open the Proposal in a new tab and navigate to the General view.
- Select Edit at the top-right of the grid. The corresponding window displays.
- Set the Status to Won.
- Select Save.
Start the Conversion
Once the Proposal has been marked as Won, the More menu will be made available at the top-right of the General Information grid. To start the conversion, select More > Convert this Proposal to a new Plan; the SalesPitch Conversion Tool opens to Step 1.
Step 1 of the Conversion Tool asks for the basic information that will be used to populate the new Client and Plan records; this will be entered into the fields under the Answer column on the right. This information can come from any or all of these sources:
- The Proposal
- The DOL, if available
- Entered manually
The Data from Proposal column displays the Proposal data that can be used to populate the new records. Use the arrows to copy a piece of data into the corresponding Answer field, or use the double arrows in the column header to copy all available Proposal data.
To use data from the DOL:
- Select Search
at the top-right of the grid. The Search Department of Labor Plan Information window displays.
- Enter the EIN and IRS Plan Number.
- Select Search.
If successful, the Data from DOL column will be added to the grid. DOL data can be copied to the Answer fields similarly to Proposal data. It is OK if some answers are copied from the Proposal and others from the DOL.
Other notes for this step:
- If data was retrieved from the DOL, PensionPro will also use this data to create a Plan Cycle record for the new Plan. Use the Plan Cycles field to select the desired Plan Cycle year.
- When an integration with ftwilliam.com is active, PensionPro can also create the new plan record in FTW and link it to the corresponding Plan in PensionPro. To do so, select the Create Plan in ftwilliam.com option. This option will not be available if a valid EIN is not present.
When ready, select Next to move to the next step.
Additional Items to Transfer
Steps 2 through 5 of the Conversion Tool assist in transferring the following items to the new Plan:
- Contacts
- Services Proposed
- Investments
- Fee Schedules
On each step, select the desired items to keep, then select Next to continue.
Proposal Contacts can be reassigned to any Plan Contact Role during this stage. The list of Contact Role names used for Proposals might not be the same as those used for Plans; ensure any role changes are made as necessary. If a chosen Contact Role doesn't exist for a Plan, it will be added as a List Value.
When Investment Items are converted, only the Investment Provider, Direction, and Investment Model are converted to the Plan.
Review and Convert
Step 6 summarizes the information that was selected in the previous steps. Verify this information is accurate, then select Execute to begin the conversion.
Once Step 7 is reached, the conversion has been made, and the new Client and Plan records have been created. Use the links provided to open these records.