Managing Proposal Information

A Proposal is a plan a firm intends to bid on to bring over a new business for an Opportunity. The Proposals Details screen tracks general information attributed to a proposal that can be converted to a plan if the Proposal is won.

Add-On Availability: SalesPitch

Requires Security Rights: Access SalesPitch

The Proposal tab is divided into the General, Services, Investments, Fees, People, To-Dos, Files, Interactions, and Notes views. Below is a description for these views and the information that can be found in each.

Adding a Proposal

To add a new Proposal:

From the Navigation Panel, click Add Data > Proposal. The corresponding window displays.
Search for and select the Opportunity the Proposal should be linked to.
Enter a Proposal Name.
Select a starting Status for the Proposal.
Select the Plan Type for the proposed Plan.
(optional) Enter any other Proposal details.
Click Save.

Proposals can also be added from the Opportunity tab > Proposals view.

Views on the Proposal Tab

The aim of this guide is not to provide an exhaustive list of Proposal fields and properties. However, any items of particular note are covered in each view's section, below.

General

The General view displays general information about a Proposal.

Fields Displayed:

Name: The name of the Proposal.
Status: This is a dropdown list that pulls from the Proposal Status List Value. Select the status to identify the progress of the Proposal from creation through closing.
Date Proposed: This is a date field used to track the preparation of the Proposal.
Service Authorization Sent On: This is a date field used for tracking and follow-ups. The date the Proposal was sent to the Prospect or their referral should be entered here.
Reason Won\Lost: This is a dropdown list being pulled from the Proposal Result Reason List Value. This reason can help identify trends in evaluating why new business is won or lost.
Probability of Closing: This is a numeric field used to enter the probability of closing the Proposal.
Assigned To: The Employee that the Proposal is assigned to.
Closed On: This is a date field used to show the data that the Proposal was closed on. When a date is entered in this field, the Proposal will no longer be viewable on the Scoreboard. Closed Proposals can still be located by using the search feature in PensionPro.

To edit Proposal information, select Edit at the top-right of the grid.

Services

The Services view shows what services are proposed in the Proposal.

Add/Edit/Delete:

To add a service, click the Add icon in the upper right corner of the grid. In the corresponding window, select a service from the dropdown and click Save.

To edit an existing service, hover over the service in the grid and click the Edit icon. Modify the record and click Save.

To delete a service, hover over the service in the grid and click the Delete icon. Confirm deletion by clicking Yes.

Fields Displayed:

Service: This is a dropdown list being pulled from the Proposal Services Proposed List Value. This field is used to identify what specific services will be included in the proposed Plan.
Description: This is a text field used to provide more detail about the service proposed.

Investments

The Investments view provides the investment(s) selected in this Proposal.

Add\Edit\Delete:

To add an Investment Provider, click the Add icon in the upper right corner of the grid. In the corresponding window, enter the required information and click Save.

To edit an existing Investment Provider, hover over the Investment Provider in the grid and click the Edit icon. Modify the record and click Save.

To delete an Investment Provider, hover over it in the grid and click the Delete icon. Confirm deletion by clicking Yes.

Fields Displayed:

Provider: This required field is a dropdown list being pulled from the Plan Provider List Value. Select the name of the investment firm which will hold the assets of the proposed Plan.
Investment Model: This field is a dropdown list being pulled from the Investment Type List Value. Choose the type of investment model associated with these assets.
Custodian: This field is a dropdown list being pulled from the Investment Custodian List Value. Choose the custodian of the proposed investment account.
Direction: This field is a dropdown list being pulled from the Investment Direction List Value. Choose how the investment account will be directed.
Current Assets: This numeric field is where the current assets for the investment will be entered. This field is used to identify the total assets transferring to the new investments for fee determination and recordkeeping.
Annual Flow: This numeric field is where the annual flow of the investment is entered. This field is used to identify the estimated net annual additions to the Plan's assets.
Basis Points: This numeric field is where the amount basis points for the investment are entered. This field assists in estimating potential revenue earned on the assets.
Participant: This numeric field is where the participant count for the proposed Plan is entered. This field is used to estimate potential revenue based on participants.

Fees

The Fees view stores the fee schedules associated with the proposed Plan.

Add\Edit\Delete:

To add a Fee Schedule, click the Add icon in the upper right corner of the grid. Select the Fee Schedule Template from the dropdown and save.

To edit a Fee Schedule, hover over the Fee Schedule and click the Edit icon. Update the information and click Save.

To delete, hover over the Fee Schedule and click the Delete icon. Confirm the request to delete the Fee Schedule by clicking Yes.

Fields Displayed:

Name: This field is a dropdown list being pulled from the available Fee Schedule Templates. Enter any applicable fee schedules for this plan.
Description: This text field further describes the fee schedule or notations concerning it.

People

The People view provides the names of Contacts associated with this Proposal, as well as their sales role.

Add\Edit\Delete:

To add a Contact record to the Proposal, click the Add icon in the upper right corner of the grid. In the corresponding window, search for and select the Contact's name, then select a Sales Contact Role from the Role dropdown. Optionally, enter a description further defining their relationship to the Proposal, if applicable. Click Save.

To edit an existing Contact's association, hover over the Contact's name and click the Edit icon. Modify the record and click Save. Double-clicking the grid item opens the Contact record where edits to the individual's details can be made.

To delete a Contact’s association with this Proposal, hover over the Contact's name and click the Delete icon. Click Yes to confirm deletion.

Fields Displayed:

Name: This field is a text field that pulls from the list of active Contacts. Enter the first few letters of the Contact's name and a list of matching Contacts will display for selection.
Role: This field is a dropdown list that pulls from the Proposal Sales Contact Role List Value. Select the Role to define the Contact's responsibility in the proposed Plan.
Main Contact: This checkbox indicates if the Proposal Contact Role is the Main Contact for the Proposal.

To-Dos

The To-Dos view provides general information about all To-Dos associated with the Proposal.

To find more information on To-Dos, please review the To-Dos article.

Files

The Files view displays the files associated with the Proposal.

To find more information on Files, please review the Files & Documents article.

Interactions

The Interactions view records Interactions associated with this Proposal.

To find more information on Interactions, please review the Interactions article.

Notes

The Notes view provides general information about all notes associated with this Proposal.

For more information on Notes, please refer to the Notes article.

Frequently Asked Questions

Can closed Proposals be reopened?
Yes; a closed Proposal can be reopened by removing its Closed On date from the General view.