Employer Data for Clients

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Employer Data tracks the Plan Sponsor’s firm information. This includes information such as the EIN, Fiscal Year End, Entity Type, Principals, Family Relationships and Other Businesses information. This article explains the process of adding and editing Employer Data in PensionPro.

 

Tier Availability: Track, Team, Business
Security Rights Required: Add/Edit Client

 

Note: Some items may not be available in all tiers.

 

Article Contents

 

 

 

Overview

 

Employer Data can be found in the Employer Data menu at the Client level. Employer Data typically tracks firm information for each plan year to display the history. There are three ways to create Employer Data records. First, users can import new Employer Data records using the Employer Data Import Power Tool. Secondly, users can launch an Annual Administration project that requires web collection for their plan and an Employer Data record for the same period will be created for the client record linked to the plan. If an Annual Administration project that does not require web collection is launched then an employer data record will not be created and one will need to be added manually. The third way an Employer Data record can be added is manually.

 

 

Manually Add Employer Data

 

  1. From the Client screen, click the Employer Data menu. A list of existing Employer Data periods will appear in the grid. 
  2. Add a new Employer Data record by clicking the Add icon located in the upper right corner of the grid. The Add Company Information pop up will appear. All required information will be listed with a *.
  3. Select the Fiscal Year End from the date dropdowns.
  4. Select an Entity type. If an appropriate Entity type does not exist, additional options can be added through Maintenance > List Values > Core > Client\Employer > Entity Type.
  5. Enter the Period Start The Period Start should match the first day of the Plan Year for which this data will be used.
  6. Enter the Period End The Period End should match the last day of the Plan Year for which this data will be used.
  7. Enter the Employer's Identification Number.
  8. Select a Payroll Frequency from the dropdown. If an appropriate Payroll Frequency does not exist, additional options can be added through Maintenance> List Values > Core > Client\Employer > Payroll Frequency.
  9. Click Save.

 

 

Edit Employer Data

 

Users can also edit Employer Data records to add and edit the information if it wasn't available when the record was initially created. Once an Employer Data record is opened, users can edit Company, Principals, Family, and Other Businesses information by clicking the appropriate menu.

 

To edit Company Information:

 

  1. From the Client  screen, click the Employer Data menu and either hover over the row and click the Edit icon, or double-click the existing Employer Data record to be edited. The Employer Data > Company Information grid will open when double clicking it.
  2. Click the Edit icon in the upper right corner of the grid to make edits. The Edit Company Information pop up will appear. All required information will be listed with a *.
    • Users can edit the Period Start and Period End dates of an Employer Data record.
      • Making changes to the Period Start and/or Period End Date of an Employer Data record will result in a message stating that any linked Plan Cycle and Project Period dates will also be updated to reflect the change in the Employer Data record. Click Save to confirm changes. The Plan End field in Plan Details will remain unchanged. Users can manually edit the Plan End field in the Plan > General Plan Information grid.

 

To edit Principals:

 

  1. Enter the Principal's Name.
    • Principal's Name must be 50 characters or less.
  2. Click the Officer checkbox if this individual is an officer.
  3. Select the Principal's Title from the dropdown. If an appropriate Principal Title does not exist, additional options can be added through Maintenance > List Values > Core > Client\Employer > Officer Title.
  4. Enter the Principal's Ownership Percentage.
  5. Click Save.

 

To edit Family information:

 

  1. Enter the Family Member's Name.
    • Family Member's Name must be 75 characters or less.
  2. Select the Family Member's Relationship to the Principal from the dropdown. If an appropriate Family Relationship does not exist, additional options can be added through Maintenance > List Values > Core > Client\Employer > Family Relationship.
  3. Select who the Family Member is related to from the Related To dropdown. The values in this dropdown come from the Principals that have been added on the Principals tab.
  4. Click Save.

 

To edit Other Businesses owned:

 

    1. Enter the Company Name.
      • The Company Name must be 100 characters or less.
    2. Enter the Address information including Street, City, State, and Zipcode.
    3. Enter the Phone Number.
    4. Enter the Employer Identification Number.
    5. Select whether the Company sponsors a Qualified Plan.
    6. Select the Entity Type. If an appropriate Entity type does not exist, additional options can be added through Maintenance> List Values > Core > Client\Employer > Entity Type.
    7. Click the checkbox if the Company has Employees.

 

Additionally, an Other Businesses entry can be double-clicked to display Owner information for that entry. To edit Owner information:

    1. Enter the Owner's Name in the Name field.
    2. Enter the Percentage of Ownership.
    3. Click Save.

 

 

Delete Employer Data

 

Users can delete an entire Employer Data record on the Client > Employer Data grid. To Delete an Employer Data record:

 

  1. Hover over an Employer Data record to highlight it.
  2. Click the Delete icon to the right of the Employer Data record.
  3. Click Yes to confirm the deletion.

 

The user will not be able to delete the Employer Data record if it is linked to an Annual Administration Project. The user will need to delete the linked project prior to deleting the Employer Data record.

 

Principals, Family, and Other Businesses information can be deleted within an Employer Data record by:

 

  1. Double-Click an Employer Data record to open it.
  2. Click the Principals, Family, or Other Businesses menus.
  3. Hover over a record within the tab to highlight it.
  4. Click the Delete icon.
  5. Click Yes to confirm the deletion.