Multiple Employer Plans

PensionPro is designed to help users track multiple employer plans, with each of these plans being linked to an "MEP master." The MEP master is the sponsoring entity—in other words, the entity that will satisfy the government reporting on behalf of the plan and all its adopting employers.

Tier Availability: Track, Team, Business

Article Contents

• Setting Up Multiple Employer Plans
  • Designate an MEP Master
  • Add MEP Member Plans
• Assigning Contacts for MEPs
• Annual Administration for MEPs
  • MEP Master Performs Data Collection
  • Member Plans Submit Their Own Data Collection

Setting Up Multiple Employer Plans

In PensionPro, MEP masters and members are added as separate records. Once created, one of these Plans is identified as the master; then, member Plans are linked to it.

First, create unique Client and Plan records for each MEP master and member. When finished, use the sections below to set up the MEP association.

Designate an MEP Master

Requires Security Rights: Add/Edit Plan

The MEP master must be identified so that PensionPro can associate other Plans with it. Each MEP can only have one master Plan. To designate an MEP master:

1. Open the desired Plan in a new tab. If necessary, navigate to the General view.
2. Select Edit at the top-right of the General Plan Information grid. The corresponding window displays.
3. Enable MEP Master.
4. Select Save.

Add MEP Member Plans

Requires Security Rights: Add/Edit Plan

Once the MEP master is designated, member Plans can be linked to it to create the MEP. To add a member Plan:

1. Open the desired Plan in a new tab. If necessary, navigate to the General view.
2. Select Edit at the top-right of the General Plan Information grid. The corresponding window displays.
3. Use Linked Multiple Employer Plan to select the MEP master.
4. Select Save.

Assigning Contacts for MEPs

Plan Contact Role assignments should be made based on a Contact's involvement with each Plan. In cases where adopting employers submit their own Data Collection, Contacts may be assigned to their associated member Plans as usual. These Contacts should ideally be assigned the same Role on their respective Plans to simplify the Blast Email process.

Individuals involved with the operation of the MEP should be assigned Plan Contact Roles on the MEP master. It can also be advantageous to assign them to member Plans if it is necessary for them to view and/or submit Plan data.

Annual Administration for MEPs

Tier Availability: Team, Business

There are a number of methods that are used for handling annual administration for multiple employer plans, particularly in regards to performing data collection:

1. All census and other data is submitted by a single entity (the MEP master)
2. The census and employer information is submitted by adopting employers (the MEP members)
3. A mix of both

PensionPro is flexible enough to accommodate any situation. The following sections detail considerations for using Data Collection via PlanSponsorLink that may need to be made depending on the MEP's processes.

MEP Master Performs Data Collection

When the MEP master is responsible for submitting year-end data for all member Plans, PensionPro advises using the following method. These steps can also be employed as needed when some (but not all) member Plans submit their own Data Collection.

First, start with Data Collection for the MEP master:

1. Launch a full Annual Administration Project for the MEP master, including Data Collection.
   • This Data Collection will be performed by a Contact responsible for MEP operations.
2. On the Employees step, census data should be submitted for all member Plans.
3. All other steps should be completed as they pertain to the MEP master entity.

Once submitted, Data Collection can be performed for the member Plans:

4. Launch separate Annual Administration Projects for each member Plan.
   • These Projects should still include Annual Data Collection, but can omit any Tasks for the TPA that aren't relevant, such as those associated with government filings.
   • These Data Collections will also be performed by a Contact responsible for MEP operations.
5. The Employees step can be skipped for these Plans (as the census data was captured by the MEP master).
6. All other steps should be completed as they pertain to the member Plan.

Annual Administration can be performed once all data is collected for all Plans.

Member Plans Submit Their Own Data Collection

These guidelines are similar to the above; the differences involve who is performing Data Collection and how census data is collected. If member Plans are responsible for submitting their own Data Collection, use the following method.

First, start with Data Collection for the MEP master:

1. Launch a full Annual Administration Project for the MEP master, including Data Collection.
   • This Data Collection will be performed by a Contact responsible for MEP operations.
2. On the Employees step, census data should be submitted for just the MEP master entity.
3. All other steps should also be completed as they pertain to the MEP master entity.

Data Collection can be performed for the member Plans after the master is complete, or in tandem:

4. Launch separate Annual Administration Projects for each member Plan.
   • These Projects should still include Annual Data Collection, but can omit any Tasks for the TPA that aren't relevant, such as those associated with government filings.
   • These Data Collections will be performed by a Contact specific to each Plan.
5. All Data Collection steps can be completed as they pertain to the member Plan.
   • This will resemble a traditional Annual Data Collection.

Annual Administration can be performed once all data is collected for all Plans.