Data Import - Investment Providers

This article is part of a series on importing records into PensionPro. Specifically, this article focuses on Investment Provider data for Plans. Importing Investment Provider information is accomplished by saving the necessary data in Excel workbook format, then uploading the data using Power Tools. This article will cover obtaining and completing the proper templates, and uploading those templates to PensionPro.

 

Note: A number of fields on the import template must match an established List Value. List Values are used throughout PensionPro to populate the contents of many dropdown lists. More information can be found in the article List Values.
Warning: Import Power Tools are only intended to add new records to PensionPro. They cannot be used to add additional data to, or update, existing records.

 

Tier Availability: Track, Team, Business

Security Rights Required: Access Power Tools

 

Article Contents

 

 


 

Import Basics

 

An Investment Provider entry can be added to a Plan to record information related to investments, such as the direction, model, and account name. This information is then stored on the Plan tab, in the Investment Providers view. A Plan can contain multiple Investment Providers.

 


 

Obtaining a Template

 

Blank templates can be downloaded directly from PensionPro. It is always best to download a fresh copy of the template whenever an import needs to be performed to ensure that it is up to date with PensionPro's current standards.

 

To obtain a copy of the import template:

 

  1. Select Power ToolsImportPensionPro Setup > Investment Providers to launch the Investment Providers Import Power Tool. 
  2. The Power Tool begins at Step 1: Options. Select Moremore_options.pngDownload Template. A blank template will be saved to the device.
  3. (Optional) Select Moremore_options.pngDownload Related Data. A workbook containing useful reference data will be saved to the device.

 


 

Completing the Template

 

Within the Investment Provider Import template, Row 2 contains the column headings that represent the fields to be imported. The headings in these templates are color-coded to denote importance, as follows:

 

  • Yellow: The field is required.
  • Orange: The field is not required, but is recommended.

 

Warning: Deleting columns from the import template, or editing the names of any column headers, will cause the import to fail.

 

The following notes provide insight on completing an Investment Provider Import template; these notes may not be comprehensive of all available columns.

 

Minimum required data:

TPA Plan ID / Plan Name

At least one of these fields is required to match the Investment Provider entry to an existing Plan in PensionPro. If both fields are used, they must reference the same Plan.

  • If a Related Data workbook was obtained, all available options will be listed on the Plan List worksheet.
Investment Provider Name

References a List Value, located under Core > Investment > Investment Provider.

  • If a Related Data workbook was obtained, all available options will be listed on the Investment Provider worksheet.

 

Optional data:

Investment Direction

References a List Value, located under Core > Investment > Investment Direction.

Contract Start Date

MM/DD/YYYY format.

Is Primary

Yes/No format. Only one Investment Provider should be designated as Primary per Plan.

  • One Investment Provider must be designated as Primary for each Plan in order to use the Investment Provider column on Dashboards and Worktrays. This column will be blank for Plans without a Primary selected.

Terminated or End Date

MM/DD/YYYY format.

Is Archived

Yes/No format. If Yes, Terminated or End Date must be present.

Investment Model

References a List Value, located under Core > Investment > Investment Model.

Data Collection Source

References a List Value, located under Core > Investment > Data Collection Source.

1099 Responsibility

References a List Value, located under Core > Investment > 1099 Responsibility.

Transfer Status

References a List Value, located under Core > Investment > Transfer Status.

Distribution Processor

References a List Value, located under Core > Investment > Distribution Processor.

Revenue Sharing Type

References a List Value, located under Core > Investment > Revenue Sharing Type.

Fee Disclosure Type

References a List Value, located under Core > Investment > Fee Disclosure Type.

Asset Based Revenue Percentage

Must be a number with up to two decimal points. Acceptable value range is between -99.99 and 99.99.

Vesting Submission

References a List Value, located under Core > Investment > Vesting Submission.

 


 

Importing the Template

 

Once the template is complete, it can be imported via Power Tools.

 

  1. Select Power ToolsImport > PensionPro Setup > Investment Providers to launch the Investment Providers Import Power Tool. 
  2. In Step 1: Options, use the File Selection box to select the import template, then select Next.
    • If an issue with the template is detected, an error message will appear in red containing a link to an error log. Selecting the link opens a new Error Log tab, which summarizes any errors (which will prevent the import) or warnings (which will not prevent an import, but may signal undesired results).
  3. Step 2: Preview will display the records as interpreted by PensionPro. Review the data, then select Next.
    • If one or more records contain issues that are preventing a successful import, an error message will appear in red containing a link to download an error log. This error log is a copy of the import template, but with any cells containing errors highlighted in red. Hovering over a highlighted cell will display a note containing the associated error message.
  4. Step 3: Review summarizes the data to be imported. Select Execute.
  5. When Step 4: Finish is reached, the data has been imported and is now available for use. If desired, select Start Over to run the Power Tool again from the beginning.