PensionPro 2.0 - Changing and Extending Project Due Dates

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Many Projects in PensionPro are created with a due date that is either calculated from a formula set within the Project Template, or set manually by the user when launching the Project. This article will address changing or extending those due dates after the Project has been launched.

 

Tier Availability: Essential, Premium, Business
Security Rights Required: Access Power Tools, Alter Due Dates, Maintenance

 

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Manually Extending Due Dates

Extending Due Dates with a Power Tool

 

Manually Extending Due Dates

Security Rights Required: Alter Due Dates

 

Extend a Project Due Date

Users can manually extend a Project's due date from the Summary tab of a Project. To do so, the user must follow the steps below:

  1. Use the search bar in the upper left corner to search for the Project. 
  2. Expand the Project dropdown and click the Project to be extended. 
  3. Click the Summary menu.
  4. Click the Edit icon in the upper right corner of the Project Summary grid. An Edit Project Details window will appear.
  5. Update the External Deadline field for the Project.
    • Due dates cannot be earlier than the Project Start Date.
  6. Click Save.

 

Create an Extension Project

Users can manually extend due dates by using a 5558 Extension Project. These Projects have programming developed by PensionPro that updates the due dates for launched Annual Administration Projects.  To obtain a sample of this Extension Template, one is available at the bottom of this article. To manually extend a project with a 5558 Extension Project:

  1. Use the search bar in the upper left corner to search for the Project. 
  2. Expand the Project dropdown and click the Project to be extended. 
  3. Click the Summary menu.
  4. Click the Create Extension button at the bottom of the Project Summary grid. A Choose an extension template window will appear.
    • If the Create Extension button does not appear, users must click the Edit icon to the right of the Project Summary grid and check the Extendable box.
  5. Select a 5558 Extension Project template from the Template Name dropdown.
  6. Click the Create button.

 

Extending Due Dates with a Power Tool

To begin, the user must first identify the Projects with Due Dates that will be changed or extended.  There are two Power Tools available to assist the user in changing or extending the Project Due Dates.

  • The Field Update Power Tool allows the user to enter a static date that will be applied to selected Projects.  For example, Projects that may have been initially launched with a Due Date could uniformly be changed to a subsequent date that is defined by the user.
  • The Project Extension Power Tool launches a Project with user-defined steps to complete a process or filing to extend a Due Date.  For example, the completion and filing of Form 5558 by the Due Date of Form 5500 extends the deadline for Form 5500.  The Extension Project (5558 Project) inherits the original Due Date of the Project being extended (Form 5500 or Annual Administration) and sets the original Project Due Date to a new date as defined by the user.  This second option is generally used for extending the due dates of Projects that concern government filings.

Changing a Due Date with the Field Update Power Tool

  1. From the Navigation Panel, click on Power Tools > Field Update > Projects. The Projects Power Tool screen will appear.
  2. On the Options menu, use the Select a field to update dropdown to choose Due Date.  A date box will appear below the selected field.
  3. Enter the new date for Select/Enter a date to be used for the field update in the Answer field. Then click the Next button on the bottom left corner of the screen.
  4. Make the necessary Filters and then click the Next button.
  5. On the Selections menu, make the necessary selections that you want the Due Date for the specific Project(s) changed to and then click the Next button.
  6. Click the Execute button when ready to make the changes. It will then let you know if the records updated or if any records failed when executing.

 

Editing an Extension Project

To extend due dates using a 5558 Extension Project, the Project must be identified by the correct Template Type from the Maintenance > Templates menu. These Projects have programming developed by PensionPro that updates the due dates for launched Annual Administration Projects. To obtain a sample of this Extension Template, one is available at the bottom of this article. If an Extension Project is located in the Template Type named Extension, follow the steps below.

  1. Click Maintenance > Templates.
  2. Double click on the Extension Template name and the Template will open. Edit the Task Groupings, Tasks, and Task Items to customize the Project.
  3. If users choose to have multiple Extension Projects, simply export the existing project to excel, rename it, make the desired changes to the template and re-import it to the Extension Template Type in PensionPro.

 

Extending Project Due Dates with Extension Projects

There are two ways to extend Project due dates with Extension Projects

  • Extending the due date from within the Projects on an individual Project basis. This option is best suited for a small number of projects.
  • Using Power Tools to multi-launch Extension Projects using Project Fields or Plan Cycles.

 

Extend an Individual Project:

  1. Use the search bar in the upper left corner to search for the Project. 
  2. Expand the Projects dropdown and click to open the Annual Administration project to be extended.
  3. Click the Summary menu and note the current date for External Deadline.
  4. Click the Create Extension button at the bottom of the Summary tab and the Choose an extension template box will appear.
  5. Choose the Extension Project to launch and then click Create.  Note the change in the External Deadline field.
  6. Click Association Projects from the bottom of the left-hand menu to view the launched Extension Project. This project will also be visible on all appropriate Dashboards and Worktrays.

Note: If an Extension Project has been launched in error, it can be deleted by accessing the Maintenance > Data Deletion Menu. Once the Extension Project has been deleted, manually change the External Deadline of the original Project back to the prior due date by editing the External Deadline field on the Project Summary tab.

 

Glossary of Terms

  • Extension Project: A Template/Project Type designed to update a Project's External Deadline by two and one-half months from the original date.

 

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