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Adding and Editing Employer Data

Employer Data tracks the Plan Sponsor’s firm information. This includes information such as the EIN, Fiscal Year End, Entity Type, Principals, Family Relationships and Other Businesses information. This article explains the process of adding and editing Employer Data in PensionPro.

Software Required: All Product Tiers
Security Rights Required: Add/Edit Client

  Note: Not all Employer Data fields are available in Track and Team Tiers.

Employer Data can be found on the Employer Data tab of Client Details. Employer Data typically tracks firm information for each plan year to display the history. There are three ways to create Employer Data records. First, users can import new Employer Data records using the Employer Data Import Power Tool. Secondly, users can launch an Annual Administration project that requires web collection for their plan and an Employer Data record for the same period will be created for the client record linked to the plan. If an Annual Administration project that does not require web collection is launched then an employer data record will not be created and one will need to be added manually. The third way an Employer Data record can be added is manually.

 

Manually Add Employer Data:

  1. From the Client Details screen, click on the Employer Data tab. A list of existing Employer Data periods will appear in the grid. 
  2. Add a new Employer Data record by clicking on the Add button located at the top right-hand corner of the grid. The Add Company Information slider will appear. All required information will be listed at the bottom of the slider.
  3. Select the Fiscal Year End from the date dropdowns.
  4. Select an Entity type. If an appropriate Entity type does not exist, additional options can be added through Maintenance>List Values>Client\Employer>Entity Type.
  5. Enter the Period Start date. The Period Start should match the first day of the Plan Year for which this data will be used.
  6. Enter the Period End date. The Period End should match the last day of the Plan Year for which this data will be used.
  7. Enter the Employer's Identification Number.
  8. Select a Payroll Frequency from the dropdown. If an appropriate Payroll Frequency does not exist, additional options can be added through Maintenance>List Values>Client\Employer>Payroll Frequency.
  9. Click to Save.

 

Users can also edit Employer Data records to add and edit information if it wasn't available when the record was initially created. Once an Employer Data record is opened, users can edit Company, Principals, Family, and Other Businesses information by clicking on the appropriate tab.

To Edit Employer Data:

  1. From the Client Details > Employer Data tab, double-click on the existing Employer Data record to be edited. The Employer Data > Company Information grid will open.
  2. Double-click on an Employer Data record to open it. The Employer Data record will open to the Company Information tab.
  3. Click on the Edit button above the top right-hand corner of the grid to make edits. The Edit Company Information slider will appear.  All required information will be listed at the bottom of the slider. Click Save to confirm changes.
    • Users can edit the Period Start and Period End dates of an Employer Data record.
      • Making changes to the Period Start and/or Period End Date of an Employer Data record will result in a message stating that any linked Plan Cycle and Project Period dates will also be updated to reflect the change in the Employer Data record. Click save to confirm changes. The Plan End field in Plan Details will remain unchanged. Users can manually edit the Plan End field in the Plan Details > Home > General Tab.
  4. Click on the Principals tab. If Principal data has been entered, click the Principal entry once to select and then click on the Edit button to make changes. If no Principal data has been entered, click on the Add button in the top right-hand corner of the grid to open the Add Principal slider. All required information will be listed at the bottom of the slider.
    1. Enter the Principal's Name.
      • Principal's Name must be 50 characters or less.
    2. Click the checkbox if this Principal is an Officer.
    3. Select the Principal's Title from the dropdown. If an appropriate Principal Title does not exist, additional options can be added through Maintenance>List Values>ClientEmployer>Officer Title.
    4. Enter the Principal's Ownership Percentage.
    5. Click to Save.
  5. Click on the Family tab. If Family data has been entered, click the Family Member entry once to select and then click on the Edit button to make changes. If no Family Member data has been entered and a Principal exists, click on the Add button in the top right-hand corner of the grid to open the Add Family Member slider. All required information will be listed at the bottom of the slider.
    1. Enter the Family Member's name.
      • Family Member's Name must be 75 characters or less.
    2. Select the Family Member's Relationship to the Principal from the dropdown. If an appropriate Family Relationship does not exist, additional options can be added through Maintenance>List Values>ClientEmployer>Family Relationship.
    3. Select who the Family Member is related to from the Related To dropdown. The values in this dropdown come from the Principals that have been added on the Principals tab.
    4. Click to Save.
  6. Click on the Other Businesses tab. If Other Businesses have been entered, click the entry once to select and then click on the Edit button in the top right-hand corner of the grid to make changes. If no Other Company data has been entered, click on the add button in the top right-hand corner of the grid to open the Add Other Company slider. All required information will be listed at the bottom of the slider.
    1. Enter the Company Name.
      • The Company Name must be 100 characters or less.
    2. Enter the Address information including Street, City, State, and Zipcode.
    3. Enter the Phone Number.
    4. Enter the Employer Identification Number.
    5. Select whether the Company sponsors a Qualified Plan.
    6. Select the Entity Type. If an appropriate Entity type does not exist, additional options can be added through Maintenance>List Values>ClientEmployer>Entity Type.
    7. Click the checkbox if the Company has Employees.
  7. In the Other Companies grid, click the (+) button to the left of the company name record to display Owners for that company. Click on the Edit button in the top right-hand corner of the grid to make changes. If no Owners data has been entered, click on the Add button in the top right-hand corner of the grid to open the Add Owners slider. All required information will be listed at the bottom of the slider.
    1. Enter the Owner's Name in the Name field.
    2. Enter the Percentage of ownership.
    3. Click to Save.

Delete Employer Data

Users can delete an entire Employer Data record on the Client Details > Employer Data tab. To Delete an Employer Data record:

  1. Click once on an Employer Dat record to highlight it.
  2. Click the Delete button to the right of the Employer Data grid.
  3. Click "Yes" to confirm deletion.

The user will not be able to delete the Employer Data record if it is linked to an Annual Administration Project. The user will need to delete the linked project prior to deleting the Employer Data record.

Principals, Family, and Other Businesses information can be deleted within an Employer Data record by:

  1. Double-Click on an Employer Data record from the Client Details > Employer Data tab to open the record.
  2. Click on the Principals, Family, or Other Businesses tab.
  3. Click once on a record within the tab to highlight it.
  4. Click the Delete Button.
  5. Click "Yes" to confirm deletion.

 

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