Follow

Maintaining Proposal Details

A Proposal is a plan a firm intends to bid on to bring over as new business for an Opportunity. The Proposals Details screen tracks general information attributed to a proposal that can be converted to a plan if the Proposal is won.

Tier Availability: All Product Tiers

Add-On Availability: SalesPitch

Security Right Required:  Access SalesPitch

 

The Proposal Details screen is divided into the Home, People, To-Dos, Files, Interactions and Notes tabs. Below is a description for each of these tabs and the information that can be found in each.

 

Home Tab

The Proposal Details Home tab displays general information about a proposal. The Home Tab is subdivided into the General, Services, Investments and Fees subtabs. 

 

General

Add\Edit\Delete: 

To Add a Proposal, simply select Save & Add Proposal in the process of adding a Prospect\Opportunity or click on the Add button on the Proposals Tab of the Opportunity. Complete all required fields as noted at the bottom of the slider in both methods and Save. 

To Edit select the Proposal from the Proposals Tab of the Opportunity by single-clicking on it to activate the Edit button and click on it.  Updated the information and click Save. DOUBLE-CLICK ON THE PROPOSAL TO OPEN IT.

To Delete, select the Proposal from the Proposals Tab of the Opportunity by single-clicking on to activate the Delete button and click on it.  Confirm the request to delete the Proposal.

 

Fields Displayed:

Name | Text | REQUIRED Enter the name of the proposal. | Used to distinguish this proposal from all others.

Status | Dropdown List Pulling from Proposal Status List Value | Enter the status of the proposal. | Used to identify the progress of the proposal from creation through closing.

Date Proposed | Date | Enter the start date of the proposal. | Used to track the preparation of the proposal.

Service Authorization Sent On | Date | Enter the date that the proposal was sent to the Prospect or their referral. | Used for proposal tracking and follow-ups.

Reason Won\Lost | Dropdown List Pulling from the Proposal Result Reason List Value | Enter the reason that the proposal was won or lost. | Used to identify the reason why new business was won or lost.

Probability of Closing | Numeric | Enter the probability of closing the proposal. The system will pre-populate this based on the Proposal status list value if available. | Used to calculate the probable revenue on the scoreboard based on the potential revenue provided.

Assigned To | Dropdown List Pulling from the Employee List | Enter the employee that the proposal is assigned to. | Used to identify the employee responsible for the proposal.

Closed On | Date | Enter the date that the proposal was closed on. | WHEN A DATE IS ENTERED IN THIS FIELD, THE PROPOSAL WILL NO LONGER BE VIEWABLE ON THE SCOREBOARD.

 

Services

The Proposal Details Home > Services tab shows what services are proposed in the Proposal.

Add/Edit/Delete:

To Add a service, click on the Add button on the right side of the screen. Enter the required information as referenced in the slider and click Save.

To Edit an existing service, select it with a single click on the grid and click the Edit button. Modify the record and save.  

To Delete a service, select it with a single click and select the Delete button and confirm.

 

Fields Displayed:

Service: | Dropdown List Pulling from Proposal Services Proposed List Value | Enter the service that is provided regarding the proposal | This can identify what specific services are included in the proposal.

Description: | Text | Enter a description to better describe the services that are provided to the proposal | Describes the service proposed for the Proposal

 

Investment 

The Proposal Details Investment tab provides the investment(s) selected in this Proposal. 

Add\Edit\Delete:

To Add an investment click on the Add button on the right side of the screen. Enter the required information as referenced in the Add Investment Provider slider and save.

To Edit an existing Investment select it by single-clicking on it on the grid display and then clicking the Edit button.  Modify the record and save to record.  

To Delete an Investment select it by single-clicking on it and then click the Delete button and confirm.

 

Fields Displayed:

Provider | Dropdown List Pulling from the Plan Provider List Value | REQUIRED Enter the name of the investment provider. | Used to identify the name of the investment provider for this proposal. This is the investment firm where assets will be held for the plan. This information will populate the Investment Provider information on the Plan Level when the case is closed and converted.

Investment Model | Dropdown List Pulling from the Investment Type Value | Choose the type of investment. | Used to identify the type of investments that will be used for the proposal. This information will populate the Investment information on the Plan Level when the case is closed and converted.

Custodian | Dropdown List Pulling from the Investment Custodian List Value | Choose the custodian of the investment. | Used to identify the custodian of assets that will be used for the proposal.

Direction | Dropdown List Pulling from the Investment Direction List Value | Choose the direction of the investment. | Used to identify the investment direction for the assets that will be used for the proposal. This information will populate the Investment information on the Plan Level when the case is closed and converted.

Current Assets | Numeric | Enter the current assets for the investment. | Used to identify the total assets transferring to the new investments for fee and recordkeeping.

Annual Flow | Numeric | Enter the annual flow of the investment. | Used to identify the estimated net annual additions to the proposal.

Basis Points | Numeric | Enter the amount basis points for the investment that will be received in fees reimbursements or charged for asset management. | Used to estimate potential revenue earned on the assets.

Participants | Numeric | Enter the participant count for the proposal. | Used to estimate potential revenue based on participants.

 

Fees

The Proposal Details > Fees tab provides general information on fee schedules associated with this proposal. 

Add\Edit\Delete: 

To Add a Fee Schedule, click on the Add button on the Fees Tab of the Proposal. Select the Fee Schedule Template from the dropdown and save. 

To Edit select the Fee Schedule from the Fees Tab of the Proposal by single clicking on it to activate the Edit button and click on it.  To Edit\Delete Fee Items in the schedule, click on the "+" sign next to the fee schedule name to open the schedule. Then select the fee item to edit\delete by single-clicking on it and selecting the Edit or Delete icon. Updated the information and click Save. 

To Delete, select the Fee Schedule from the Fees Tab of the Proposal by single-clicking on to activate the Delete button and click on it.  Confirm the request to delete the Fee schedule.

 

Fields Displayed:

Name: Dropdown List Pulling from the available Fee Schedule Templates | Enter any applicable fee schedules for this plan | This is the name of the fee schedule.

Description:  | Text | This information further describes the fee schedule or notations concerning it. 

 

People Tab

The Proposal Details > People tab provides the names of contacts associated with this Proposal.

Add\Edit\Delete:

To Add an association of an existing Contact record to the Proposal, click on the Add button on the right side of the screen. Enter the Contact's Name into the dropdown and select it when it displays to populate the field. Then select a Sales Contact Role from the Role dropdown for the Contact and enter a description further defining their relationship to the Proposal, if applicable, and save.

To Edit an existing Contact's association, select it by single-clicking on it on the grid display and then clicking the Edit button.  Modify the record and save to record.  DOUBLE-CLICK ON THE CONTACT TO OPEN IT TO EDIT THE CONTACT RECORD.

To Delete a Contact’s association with this Proposal, select it by single-clicking on it and then click the Delete button and confirm.

 

Fields Displayed:

Name: | Text that Pulls from the List of active Contacts | Enter the first few letters of the Contact's name and a selectable list of Contact Names will appear to choose the correct Contact | This is the full name of the Contact that fulfills a contact role for the Proposal.

Role: | Dropdown List that Pulls from the Proposal Sales Contact Role List Value | Select the Role of the Contact for the Proposal | This is the Sales Contact Role for the Contact. It is selected when the Contact was associated with the Proposal.

Main Contact: | Checkbox | Indicates if the Proposal Contact Role is the Main Contact for the Proposal | Check the box if the contact is the Main Contact for the Proposal.

 

To-Dos Tab

The Proposal Details > To-Dos tab provides general information about all To-Dos associated with this Proposal. To-Dos are not included in the Track Tier.

To find more information on To-Dos and to view a training video on To-Dos, please review the Using To-Dos article.

 

 

Files Tab

The Proposal Details > Files tab displays the files associated with a Proposal.

To Add | To add a File, click on the Add button on the Files Tab of the Prospect. Complete all required fields as noted at the bottom of the slider and save. 

To Edit | To edit, select the File from the Files Tab of the Prospect by single clicking on it to activate the Edit button and click on it.  Update the information and click Save. 

To Delete | To delete, select the File from the Files Tab of the Prospect by single clicking on to activate the Delete button and click on it.  Confirm your request to delete the File.

To Archive | Click once on the Plan File to highlight it. This will enable the Archive button to the right of the grid. Click the Archive button. The File will move the Archived Files Grid. 

Users can access archived files for each File tab by clicking on the Show only Archived checkbox at the bottom right-hand corner of the screen. Users can edit an archived file and change the archived status to bring the file back to the regular grid to view.

Users can archive files to organize the Files tab of Plan Details, hiding the file from the active grid.

To Download | Users can download files from the grid by double-clicking the file or highlighting a file and clicking the Download button.

Downloaded files will appear in the File Bin which appears in the left corner of any screen in PensionPro. Users can choose to Open, Save, or Delete a file from the File Bin. Deleting a file from the File Bin does not delete the file from PensionPro. It will just delete it from the File Bin.

 

Fields Displayed:

Type: | Dropdown List Pulling from Proposal File Type List Value | Enter the type of File | Describes the Type of file added.

Title:  | Text | Enter a title of the file | The title of the file.

Description:  | Text | An additional description of the file for reference.

Created On:  | Date | Pulls from the date the user added the file | Date the file was added to the proposal.

 

Interactions Tab

 

The Proposal Details > Interaction tab provides general information about all Interactions associated with this Proposal. Interactions are not included in the Track Tier.

To find more information on Interactions, please review the Using Interactions article.

 

Notes Tab

The Proposal Details Notes tab provides general information about all notes associated with this Proposal.

Security Right Required:  Delete Notes

Note Editing Allowed and Allow Deletion of Notes must be enabled in Preferences respectively.

 

For more information on Notes, please refer to the Using and Maintaining Notes article.

 

 

 

 Feature feedback

Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

Comments